5 Techniques to rid of QuickBooks Error 40001

In some instances, when making direct deposit you may encounter QuickBooks errors 40001. If you’re wondering why this happened, there are a variety of causes that could trigger this error. One of them is that you weren’t logged into QuickBooks as an administrator which means you’re not able to make direct deposits. Another reason could be that your Realm ID (Company Intuit ID accessible under account information) that’s in QuickBooks is no longer compatible with the data in your payroll program. There are other potential reasons which could cause this error. We have discussed all of these reasons on this page.

Are you experiencing issues with QuickBooks Error 40001 after trying every possibilities to fix it? It is essential to contact the QuickBooks Support Team and get in a one-on-one consult with them to eliminate the error. Contact them now at 1-800-918-3257!

What is QuickBooks Payroll Error code 40001?

In accordance with the federal compliance rules, customers are required to update their business, bank and owner information in order to continue to use direct deposit as an alternative option for payment. However, a majority of users have encountered an error that appears right after they click the update now link after entering all the information required. QuickBooks payroll setup error 40001 is extremely frustrating as there is a deadline for you to change your account details however, you’re unable to complete it due to the error.

To get rid of this issue we’ve looked at the root of the problem and discovered a few unexpected reasons which you can fix by using a few simple and easy solutions to troubleshooting. The following article you’ll discover all the necessary information to eliminate the QuickBooks payroll error 40001 and return to your payroll routine.

The Reasons QuickBooks Payroll Prompts Error 40001

After looking through various online resources and thoroughly analyzing the error 40001 in QuickBooks payroll we’ve identified the following explanations for the error.

  1. If you’re not running an account that has administrator rights, you’ll likely encounter issues similar to QuickBooks Desktop error 40001.
  2. It’s pretty obvious that corruption of the company file may cause issues with operating or activating payroll since the payroll data is stored inside the corporate file.
  3. In the event of technical issues in the software and Intuit server: The Company Realm ID of your QuickBooks Desktop is not matching the one that Intuit does on their side.
  4. In the event that installation on QuickBooks Desktop has been messed by a different software or accidentally deleting QuickBooks software files you may encounter QuickBooks errors 40001.
  5. It is possible that you will also experience similar errors if your QuickBooks Desktop and payroll tax table do not have the latest updates.
  6. If Internet Explorer is not set as the default browser for the Windows Operating System.

At this point you should be aware of the factors that could cause an errors 40001 in QuickBooks that could prevent the ability to run direct deposits for employees. In this article, we’ll provide solutions for troubleshooting to help you get rid of the issue without any much efforts.

Solutions to fix QuickBooks Error 40001

Below, we have listed a few effective resolution strategies which can assist you in resolving QuickBooks error 40001.

Solution 1: Update QuickBooks Desktop Application

As previously mentioned, you could encounter 40001 error message in QuickBooks due to an incompatible version QuickBooks software. In this case you need to make sure you update to the latest version to correct this error message. Follow the steps below to update your accounting software:

  • Open QuickBooks Desktop application in the first step.
  • Click on the Help menu and then click Update QuickBooks..
  • Select then the update now option, and then keep waiting until QuickBooks isn’t able to install all updates.
  • Then, navigate to your file menu and then click Exit..
  • Start the QuickBooks application again, and then click Yes when an update option. “Update Now” pop-up that appears.

If the previous method did not aid in resolving QuickBooks Error 40001 then go to the next step immediately.

Solution 2: Use the Verify/Rebuild Data Tool

The utility Verify and Rebuild is a great tool to fix the integrity of data in your company file. It can help eliminate integrity of data quickly. Follow the procedures that are listed down below.

  • Open QuickBooks Desktop.
  • Select the file tab, then shift your mouse onto the option Utility within the menu dropdown.
  • Select the Verify Data option, then click the OK button. Allow the tool to determine the problems.
  • If nothing appears in the display, you are in order.
  • If you’re presented with the error page that suggests damage to your data, you should start Rebuild Data. Rebuild Data tool also.

Note before you begin the rebuild process, you should create a backup of your company’s file as during the rebuild process there is a chance that some transactions will be deleted. The main reason behind this is to secure your data in your company file.

  • To do this, click on the menu File menu and then go to “Utilities..
  • Choose Rebuild Data as the option Rebuild Data option and then click “OK” to confirm.
  • A wizard will appear on your screen to direct you. It is imperative to follow the wizard completely.
  • Once the process is finished When this is done, use following the Verify Tools to verify that the error was cleaned off.

Solution 3: Start QuickBooks using Administrative privileges

  1. If you’re not the administrator of your network then you must get your administrator’s permission to access the Windows administrator account details.
  2. If you are logged in with administrator login credentials to your account click on the QuickBooks Desktop icon and select the Run as Administrator option.
  3. If Login page prompted, type in the login credentials you need and press Enter.
  4. When QuickBooks begins to run with admin privileges, you can try to enable direct deposit, or forward the latest account information to Intuit.

If using QuickBooks as administrator isn’t helping you solve the issue, then move on to the next method for troubleshooting.

Solution 4: Use the repair tool.

Note before proceeding to resolve QuickBooks Desktop Error 40001 using the troubleshooting steps listed below keep an archive of your company’s data. Also, you need to restart your computer. In addition, it is confirmed that none of the applications could affect the fix process.

  • Click on the ” Windows” icon and go to ” Control Panel“.
  • select ” Programs and Features “.
  • Then, you need choose QuickBooks out of the available available programs under the Change/Uninstall option.
  • The next step is to select Continue Next Repair Next. Then.
  • After that, click ” Finish“.

NOTE: The user must be aware that the fix for this error could begin right immediately however, it is not necessary to know that.

  • It can take about two minutes to complete. However, you should leave the program running and come to it after the process is complete. Reboot your system to finish the repair.
  • Make sure to update up with your QuickBooks Desktop application as per the latest version of the program. This ensures you’re using the most current security fixes and the most recent security updates.

Read moreHow to fix QuickBooks bank connection Error code Ol-222


The time has come to the final part of our blog about QuickBooks error code 40001. We’ve put in all of our efforts into getting together the most current details on this error. It is not just the elements which are the reason for the awakening of this error as well as the techniques which can be employed to get rid of the same. If you have any questions or suggestions to send, reach out to the Quick4Support Tech Team at 1-800-918-3257 anytime, from anywhere.

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